Event/Meeting Request Form

This form is used for all event/meeting requests. The purpose of this form is to assist you in discerning the needs of your group, and then matching your needs to an appropriate, available room. We ask that requests be made AT LEAST FIFTEEN (15) DAYS IN ADVANCE.

NOTES: Before completing this form, please familiarize yourself with Plymouth's Building Use Policy. The policy can be viewed by visiting the Plymouth Church website. Submitting this form will begin the process of placing your event on the church calendar, UNLESS you tell us otherwise. Please be sure to note that in the form.
You cannot use this form to secure childcare for your event! All childcare requests must be processed by Samantha Whalen (swhalen@plymouthchurch.com).
You cannot use this form to secure space for any worship related event (i.e. weddings, funerals, baptisms, etc.)

Plymouth Church does NOT provide virtual meeting links except for meetings facilitated by Staff. If your event/meeting is virtual, or involves a virtual component, your group or organization MUST provide the link.

Your name *

Email address *

Phone number *

Event Name or Title *

Date of Event *

Event Start Time *

Do NOT include set-up time here.

Event End Time *

Do NOT include clean-up time here.

Is this a one-time, or recurring event?

(i.e., repeats the 2nd Monday of each month, through December). All recurring events terminate on May 31st. You must submit a new event request after this date!

Set-Up/Clean-Up Time

If you need early access to the room, please indicate how much. And/or, if you need an extended period of time to clean up after your event, please indicate how much.

Meeting Type *

If you are holding a VIRTUAL ONLY meeting, you may skip over the room-related questions.

Event Description *

How would you like for us to publicly describe your event on the Plymouth Calendar?

Needed Amenities

Chairs

Tables (table type is dependent upon room being used)

Piano (limited availability)

Outdoor space

Hybrid Meeting Cart that supports both Zoom or Microsoft Teams (limited availability)

A/V Cart (DVD Player, Monitor)

Other

Event Details

Please include other pertinent information, such as: expected number of participants, types of activities to be engaged in, special room set-up instructions, if event requires pre-registration, or a specific room request. (PLEASE NOTE: Requesting a specific room does NOT guarantee assignment. Rooms are assigned based on availability and function.)

Plymouth Calendar Options

Your meeting will automatically be added to the Plymouth Church PUBLIC Calendar unless this toggle is selected.

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